Position: Office Manager
Hours: Minimum of 20 hours per week in off-season & 40 hours in-season (August -October) | Not a remote position
Responsibilities:
Administrative Duties
- Professionally answer phones and handle inquiries.
- Respond to emails promptly and maintain clear communication.
Financial Duties
- Expertly use QuickBooks for financial tracking and reporting.
- Track all financial transactions with business credit cards including purchases, sales, receipts, and payments to vendors.
- Pay bills on time and process incoming invoices.
- Manage accounts payable and accounts receivable.
- Reconcile bank statements and monitor financial transactions.
- Maintain accurate and up-to-date financial records for easy retrieval.
- Assist in month-end and year-end closings.
- Manage and maintain accurate balance sheets and P&L reports.
Quarterly Financial Statements
- Prepare and produce quarterly financial statements for review by management and external stakeholders.
Cash Management
- Manage cash on hand efficiently, ensuring proper documentation and reconciliation.
- Paying bills through Quick books and categorizing properly.
Payroll Management
- Process monthly payroll for up to 150 seasonal employees accurately and on time.
- Input W-2 and I-9 information into payroll systems in compliance with state and federal regulations.
Collaboration with External Partners
- Work closely with our local accountant to ensure accurate financial reporting, sales tax reports and all tax compliance.
Reporting
- Generate various financial reports as needed for management and regulatory purposes.
- Prepare and assist with annual reports.
Business Licenses
- Schedule and renew applicable business licenses and certificates.
Qualifications:
- Associate’s degree in accounting or related field is a plus
- Proven experience as a bookkeeper or in a similar role
- Proficiency in QuickBooks and Microsoft Excel
- Strong understanding of payroll processes, including W-2 and I-9 requirements
- Excellent attention to detail and organizational skills
- Ability to work independently and meet deadlines consistently
- Knowledge of seasonal business operations is a plus
